Back in the day, the Human Resource office looks like a library of files and folders with the HR representatives like old-timey librarians, always knowing where everything is. It’s funny to imagine how those mountains of paperwork can fit inside a tiny USB device and that modern HR executives can focus on much more than ensuring that the paperwork is complete. This innovation is due to the HRMS benefits we can enjoy in offices now.
Before dedicated computer systems were created to facilitate HR tasks, the HR department runs in a slow pace. This slowness caused many problems like employees taking advantage of benefits or abusing their number of days off. Since the HR department would have to cross-check everything manually laboriously, many discrepancies were possible. It would take weeks to check employee references or get background checks.
Employees had more chances to lie about their background and experience. No separate communication channel meant that sensitive information could be leaked more easily, spreading damaging office gossip. Some companies have still not updated to an automated HR management system to improve how their HR department works.
Whether it’s simply the fear of change or not wishing to invest in a department that does not generate revenue for the company; this article should convince you that getting an HRMS, or Human Resource Management Software is the best decision you’ve made.
Human Resource Management System (HRMS) Benefits
An HRMS makes your HR team run faster , relies less on paper, and gives them the time to focus on more than just documentation. HRMS systems have different modules for managing things like:
- Employee Hiring and Onboarding
- Employee Training and Testing
- Employee Attendance and Off days
- Employee Benefits and Bonuses
- Employee Profile and Documentation
- Employee self-service and resources
- Payroll and Analytical Reporting
HRMS is scalable and can be designed for your company’s specific needs. With the proper assistance, you can start taking advantage of a customized HRMS experience today.
HRMS, HRIS, or HCM?
Is an HRMS the same as an HRIS or HCM? No, an HRMS is a complete HR software solution, while an HRIS or HCM offers fewer features. HRIS is the essential element of HR management. It tracks job applications, hiring, training, and primary employee benefits.
An HCM covers that and stuff like salary and employee succession. Finally, an HRMS covers both the features of an HRIS and HCM and even more features like keeping track of advanced KPIs, employee time off and reporting.
Why get a Human Resource Management System as soon as possible
If you know your company will grow and your HR staff won’t be able to keep up with managing so many employees manually, then it’s best to get an HR software solution sooner rather than later. It is wiser to get a complete HR software solution like an HRMS instead of slowly upgrading from an HRIS to an HCM to an HRMS. That is because you do not want to be forced to migrate all your previous employee data from system to system and risk losing any information during the switch.
Along with avoiding any data loss, empowering your HR department with an HRMS from the beginning ensures that your HR runs efficiently from day one. You can put complex benefit programs into place and reward your employees for outstanding work while your company is still new to retain your employees for life. You can take advantage of comprehensive reports to make the best decisions to steer your company on a great path from the start.
Since your HR department will not be drowning in grunt work, they can take the time to give each employee’s issues proper attention so that your employees feel valued. The HR can also focus on team-building activities and celebrating the company and employee milestones. When the HR department focuses its energy on the right place, your work environment thrives, and you can create fantastic office traditions.
Get the Bird’s Eye View
You can take less time waiting on reports, setting meetings with HR, and focusing on your business. With an HRMS, your HR department can come up with any information you desire in minutes so that you never feel like a meeting could have been an email instead. Your valuable time is saved from waiting on vital information, and decision-making becomes faster since you can look at the big picture from thorough reports.
How does investing in software for a cost center like the HR department possibly save money? First, with less grunt work to deal with, your HR department will not have to hire more staff, especially when it’s time for the next recruitment cycle. Secondly, you will rely on less amount of paperwork or paper-free. Not only would you save money on paper, but depending on your location, you may qualify for a green subsidy.
Since your HR department can keep track of benefits and bonuses much more efficiently, there is no chance that any employees can take advantage of them, guaranteeing no unnecessary spending. Your HR department is a vital asset to ensuring that your company runs smoothly. Investing in it means investing in your future.
Boost Employee Morale
Your employee morale is essential to your success. When your employees do not have to schedule a meeting with the HR department for every little thing by using the self-service modules in an HRMS, they feel their time is valued. A study in the Journal of Applied Psychology, led by Professor Shannon Taylor, reveals how rudeness in the workplace makes employees less satisfied with their job, or be creative, motivated, helpful or engaged.
Since the HR department can shift their energy to making sure there is no rude behavior or mistreatment in the workplace, your employees stay motivated to do their best. Consider getting Human Resource Management Software for your company today so that you can start reaping the HRMS benefits today and for many years to come.